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Varsity Tracking Log

At Catalyst, we break our Kids’ groups into three levels of age/proficiency: Junior Varsity Varsity Varsity Sport. Groups are defined by age, but kids can “Test Up” from one group to another. “Varsity Sport” is for teens who want to train for sport, but ALSO includes elements of leadership, like public speaking and tutoring. These kids frequently get jobs in our gym (desk staff on weekends, or peer tutors, or respite workers for the Ignite Program.) Click here to download the Varsity Journal: VARSITY LOGBOOK
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How To Test

There are no “wrong” answers anymore. In business, there are few absolutes. While fixed systems and black/white advice can help new gym owners get some traction, NO system is ever permanent. Trial and error is a bad entrepreneurial strategy. Test and measure is a good entrepreneurial strategy. What’s the difference? Math. The keys to trying new things–workouts, supplements, or business ideas–are these: Try only ONE thing at a time; Measure the difference before/after. For example, if one of your athletes starts taking a protein supplement, a creatine supplement and a fish oil supplement on the same day, and then reports “feeling better” a month later, which supplement caused the improvement? It’s impossible to tell. Did your Facebook ad trigger those ten calls this month, or did your clients have more conversations about you with their coworkers? Are your coaches lazy about their appearance, or are they just unaware of your dress code? Ask. Then tell. Measure the difference. Many gym owners who try the Gym Checkup struggle to find the metrics they’re asked to provide. They can’t figure out their ARM; they don’t know their net profit. And that lack of knowledge is fine (it’s an answer unto itself. When they realize they don’t know these elementary metrics, they can click a link to “phone a friend”–me–and get help.) I started testing the Bright Spots retention strategy in 2005. I don’t “think” it works; I know it works because my year-over-year retention was 86% in 2015. What will bring it back to my PR of 93%? I’m testing various strategies. I’m not guessing, not wishing, not pining for the “good old days.” Luckily, my gym is very successful; I don’t need more clients or more money. So I can use my gyms as a lab for ideas, then take the best ones and share them with my “First 40.” They’re tweaked, then tested again and again until they’re accepted as broadly ...
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Standard Operating Procedures Templates

SOPs _ Trade Shows and Fairs SOPs _ Social Media SOPs – Opening and Closing
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Personal Training Post-Session Feedback Form

PT Trial Feedback
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How to Write a Newsletter

 Newsletters are effective at every stage of the onboarding process. They raise awareness when they’re shared, and they increase desire by demonstrating the benefits of our service. They provide a clear path to integration and keep our existing clients engaged. Newsletters follow a “good-better-best” delivery continuum: Good: You send out a newsletter once every month with a good story. Better: You send out one newsletter each month with a good story and an offertweaked for different groups, and including a clear call to action. Best: You send out multiple versions of the same email in a timely strategy (see below). You include clear calls to action and demonstrate the benefits of your services. People look forward to receiving your newsletter. Here’s how to start with #1 and get to #3: Title Use “News” or “Stories” in the title. You’re attracted to stories. Ask a question when possible: “Are You Wasting Your Time in the Gym?” Content—General 1. Client Story #1. Write a short intro paragraph: “I remember Carl’s first day…” Post a great picture, and then link back to Carl’s story on your site. 2. Offer #1. Make the offer relatable to the story: “Carl started with our new on-ramp program. Here’s how… .” Include a clickable link to sign up for on-ramp. 3. Client Story #2: Keep the reader scrolling down the page. Use the same format as Client Story #1. 4. Offer #2: Mention a service that existing clients might like, or list upcoming specialty groups and events. Include clear links to sign up. 5. Client Story #3: Follow the same format as above. 6. Personal note: Though all of the above should be written in professional language (third-person, active tense), this section should be in the first person and typed the way you speak. The “general” newsletter will go out to everyone on your list who isn’t in a “special interest” group. For those folks, you’ll edit ...
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How To Create Member Profiles

No one uses “testimonials” anymore. They’re too staged, too sales-y. We’ve all been asked for a testimonial and recall how awkward it felt. But we still need social proof to help our clients relate to our service. And our brains are wired to remember stories better than single concepts or facts. So tell stories on your site! Client stories are sticky content. They make the featured client feel important. And they remind everyone else about how great about your gym “family.” Here’s how to get three client stories every month with very little effort: WRITTEN It’s important for a featured client to tell their story in their own words. Just prompt them with questions that lead to a narrative with a beginning, middle and end. Email the following “interview” questions, with this lead: “Hey Sara, it’s fantastic having you in the gym. You bring so much to the noon group, and we want to make sure everyone knows your story. Can you answer these questions for us? Don’t worry about your answers, and don’t spend more than ten minutes. If you can send it back by Friday, we’ll post it on Monday with some GREAT pictures of you working out! What brought you to CrossFit in the first place? What was your first impression? How has that changed? What was your first “bright spot”? What are you working on now? What’s your favorite Catalyst memory?” Then find 2-3 great pictures of Sara. When she responds, cut the interview questions from her text so her post reads like a narrative. Paste to her blog; don’t correct her language, but fix her grammar if necessary (always help your clients look their best.) Post! VIDEO Ask a client if they can stay four minutes after class: “Sara, we love having you here, and I want to make sure ALL of our clients know who you are. Can you stick around after class for ...
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