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Growing Too Fast?

Let’s say your boat has a hole, but it’s far above the water line. You don’t really worry about it, right? Now let’s say you start taking on passengers. That tiny hole gets closer and closer to the water line. This tiny hole can sink you if you take on clients too fast. That little piece you didn’t worry about when you were alone in the boat–policies, payment structure, “special deals”–is going to sink you as you grow. It’s happening: believe it or not, some gyms are getting too big too fast. New clients are showing up and then leaving after a “trial” class…or week…or month. And they’re never coming back. Rapid growth–100 people at a time, which we’ll talk about on Monday’s podcast–or even 10 per month can CRUSH a gym if the owner isn’t ready. Everyone things, “I’m ready to grow!” I certainly hear those words 5x every week on free calls. But many aren’t signing up the clients who DO walk through the door. Some don’t have an on boarding process at all, and most don’t track year-over-year retention rates. If 40 people joined your gym TODAY, could you handle it? Saying, “I’d just hustle harder” is the wrong answer (read: The Hustle Is A Lie.) If 40 people joined today, you’d struggle to make a connection with each of them. Heck, you’d struggle to have a conversation with half of them! Each one would have a less-than-perfect experience, but they would think the experience was typical of your service. Would they be back? Would they tell their friends about the experience, good or bad? If your classes went from 8 to 20 people overnight, how would that affect your current members? Could you scale up quickly enough to provide the same one-on-one attention in the group? Do you have the equipment? Software? Space? Systems? The reason most businesses don’t scale is they’re not READY to scale. When an ...
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Go Coach.

Here’s the secret cure for stress: do something nice for someone else. You’ll feel better right away. If you don’t, double the dose. Coaching is one of the ways I “give.” I’m a very active coach, and after two clients or classes, I’m spent. Yes, I charge for my time (and you do, too) but consider what we’re giving people: The only time they’ll hear “You are doing a great job!” all day. The only measurable accomplishment they’ll probably make all week. The only genuine greeting (“It’s great to see you!”) they’ll get from most people. The only “fast hour” of all 24. The only screen-free conversation they’ll have before bedtime. Hugs, PRs, and all that stuff. Joy. After almost 20 years as a coach, I’ve learned the best way to deal with stress is to just. go. coach. Stressed about a nasty email? Go coach. Worried about the rent? Go coach. Tired? Achy? Sad about the weather? Go coach. The secret to life is to make other people happy. You’re doing that. Go coach.  
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Sample Coach Evaluation

Consistency > everything else. How do you measure the “intangibles” in your coaches? You make them tangible. In the RampUp course, we teach how to break down the “Coaching Role” into an objective, observable and repeatable process. Below, you’ll find a sample evaluation sheet you can use or adjust as you see fit. Evaluate staff every three months on predetermined dates. Coaching Evaluation Form
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Corporate Intro Letter

Corporate marketing is one of 10-12 strategies we teach mentoring clients. Every month, 3-5 corporations should be approached on the basis of creating a healthier, more vibrant staff. We do NOT use corporate discounts. We HELP corporations get what THEY want. Corporate marketing is covered in both “Two-Brain Business 2.0” and “Help First.” SampleCorporateIntroLetter SampleCorporateIntroLetter
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Varsity Tracking Log

At Catalyst, we break our Kids’ groups into three levels of age/proficiency: Junior Varsity Varsity Varsity Sport. Groups are defined by age, but kids can “Test Up” from one group to another. “Varsity Sport” is for teens who want to train for sport, but ALSO includes elements of leadership, like public speaking and tutoring. These kids frequently get jobs in our gym (desk staff on weekends, or peer tutors, or respite workers for the Ignite Program.) Click here to download the Varsity Journal: VARSITY LOGBOOK
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How To Test

There are no “wrong” answers anymore. In business, there are few absolutes. While fixed systems and black/white advice can help new gym owners get some traction, NO system is ever permanent. Trial and error is a bad entrepreneurial strategy. Test and measure is a good entrepreneurial strategy. What’s the difference? Math. The keys to trying new things–workouts, supplements, or business ideas–are these: Try only ONE thing at a time; Measure the difference before/after. For example, if one of your athletes starts taking a protein supplement, a creatine supplement and a fish oil supplement on the same day, and then reports “feeling better” a month later, which supplement caused the improvement? It’s impossible to tell. Did your Facebook ad trigger those ten calls this month, or did your clients have more conversations about you with their coworkers? Are your coaches lazy about their appearance, or are they just unaware of your dress code? Ask. Then tell. Measure the difference. Many gym owners who try the Gym Checkup struggle to find the metrics they’re asked to provide. They can’t figure out their ARM; they don’t know their net profit. And that lack of knowledge is fine (it’s an answer unto itself. When they realize they don’t know these elementary metrics, they can click a link to “phone a friend”–me–and get help.) I started testing the Bright Spots retention strategy in 2005. I don’t “think” it works; I know it works because my year-over-year retention was 86% in 2015. What will bring it back to my PR of 93%? I’m testing various strategies. I’m not guessing, not wishing, not pining for the “good old days.” Luckily, my gym is very successful; I don’t need more clients or more money. So I can use my gyms as a lab for ideas, then take the best ones and share them with my “First 40.” They’re tweaked, then tested again and again until they’re accepted as broadly ...
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